So it’s finally time to plan for the annual team building event. If you have done it before,it might not appear challenging but when doing it for the first time,organising a team building event is often difficult. Here are some helpful tips you should consider when arranging a team building event.
1. Determine When It Is Being Held
You have to give yourself more time to plan and prepare for the event than you might believe. Start planning as early as a month or two before the event. If the team building event has a lot of attendees,you should start planning as early as six months before. Make sure you use all the various tools such as Excel to plan for every minute detail of the entire event.
2. Select A Planning Team
You cannot plan a team building event on your own. There are so many moving parts so you are likely to feel worn out if you choose to plan the whole thing on your own. Get a planning team to help you with the organisation. It will then be easy enough to delegate tasks and make important decisions about the event. If you do this you can also select someone to take over the job if it feels too heavy. The best solution is to ask a few colleagues to volunteer to be part of the planning group.
3. Define What You Want To Achieve
With a clearly defined objective for the team building event,it’s more likely that the whole event will be effective and fun. There are a few things you can use to determine the goal of your team building event. For example,who is coming to the event?,what type of fun things will be you doing?,where is the venue of the event?,Why are you planning for this team building event at all?,When do you plan to do it?
Once you have answered these answers,you will have a clearly defined objective for the entire event.
4. Put Together A List Of Participants
Basically,you have to know how many people will be attending the event. You need to find out whether it’s a mandatory event for everyone in the office or can anyone sign up to attend it. How many people can the venue take and still stay within your budget? Are people with disabilities allowed coming? Once you have a proper list of the attendees,you can plan for the vendors and the venue.
5. Select Venue,Date And Time
Once you have decided where you are planning to have your team building event,you can start searching for a venue once you know the date,the number of people who will be attending and the time of the event. Here,you need to know your budget to avoid paying too much money for the wrong venue. Also make sure the venue has enough space for all the attendees and all the various fun activities you plan on running during the day.
Finally,remember a successful team building event requires planning and preparation. Using these tips,you can count on an unforgettable day.